Job Applicant Privacy Notice
SENsational Tutors Limited
Version: 1.0
Last Updated: 1st March 2025
Introduction
SENsational Tutors Limited (“SENsational Tutors”, “we”, “us”, “our”) is a company registered in England and Wales, registration number 10749192, with our registered office at 8 Main Street, Bilton, Rugby, England, CV22 7NB. We are the Controller of the Personal Data we process, registered with the Information Commissioner’s Office (“ICO”), registration number ZB408001.
Our Data Protection Officer (“DPO”) is Evalian Limited, West Lodge, Leylands Business Park, Colden Common, Hants, SO21 1TH. Email: dpo@evalian.co.uk. Tel: 03330 500 111.
We are committed to protecting your privacy and meeting our legal obligations when you apply for a job or share employment details with us, directly or through an agent.
This privacy notice explains what Personal Data we collect and use relating to employment candidates (“you”, “your”) during the recruitment process.
We prioritize the quality, confidentiality, integrity, and availability of your data, using technical and organizational measures to protect it from unauthorized access, use, or disclosure.
We update this notice periodically in response to changes in laws, regulations, processing practices, or our products and services, updating the date at the top accordingly.
What Personal Data Do We Process?
Personal Data is information identifying an individual, excluding anonymized data. Special category Personal Data, which is more sensitive, requires higher protection.
When you apply for a position (employee, worker, consultant, contractor, or intern), submit a CV, or attend an interview (in-person or remote), we collect Personal Data, including but not limited to:
- Name and contact details (address, mobile phone number, email address)
- Company details (where applicable)
- Date of birth and gender
- Curriculum Vitae or Resume
- Work history and employment positions held
- Salary, other compensation, and benefits information
- Nationality/visa/right to work information (where applicable)
- Academic and professional qualifications, education, and skills
- Proof of identification (e.g., driving license, passport)
- Photographs submitted with your application
- Demographic information
- Records created during interviews or correspondence
- Results of pre-employment screening checks (e.g., references, enhanced DBS checks)
- Any other information you provide
We may collect special category data per the Equality Act 2010, such as medical information, to make reasonable adjustments for applications, interviews, or employment, ensuring compliance with legal obligations.
Purposes and Bases for Using Your Personal Data
We process your Personal Data for the following purposes and lawful bases:
| Purpose | Lawful Bases for Processing |
|---|---|
| Responding to correspondence from you | Legitimate interest to respond to employment or general inquiries |
| Processing your application to assess suitability for employment | Necessary for taking steps to enter a contract or for contract performance. For special category data, based on employment obligations and safeguarding fundamental rights. |
| Assessing suitability for employment | Legal obligation under the Equality Act 2010 to protect applicants from discrimination. For special category data, based on employment obligations and safeguarding fundamental rights. |
| Arranging and conducting recruitment interviews (in-person, telephone, or other means) | Necessary for taking steps to enter a contract or for contract performance. For special category data, based on employment obligations and safeguarding fundamental rights. |
| Obtaining references and conducting pre-employment screening checks | Your consent, which can be withdrawn at dpo@sensationaltutors.co.uk. For special category data, based on explicit consent. |
| Contacting unsuccessful applicants about future vacancies | Legitimate interest to archive applications and contact suitable candidates for future roles. You may object by contacting dpo@sensationaltutors.co.uk. |
| Sharing Personal Data with third parties (e.g., government or law enforcement) for recruitment, pre-employment checks, or legal requirements | Legal obligation to cooperate as required by law |
Sensitive Personal Data
We process special category Personal Data (e.g., health or disability status) to assess fitness to work, only when meeting legal conditions, such as employment law obligations or, rarely, with explicit consent.
Sharing Your Information
We may share your Personal Data with service providers and suppliers acting as Processors, who use it only per our instructions under written contracts. Your data is shared internally only with HR consultants, hiring managers, and IT staff as needed.
Your Personal Data is not processed outside the UK. If required, we ensure equivalent protection through adequacy regulations or an International Data Transfer Agreement (IDTA) with supplementary measures.
How Long Will We Retain Your Information?
We retain your Personal Data only as long as necessary for recruitment. If successful, your data is processed per our employee privacy notice. If unsuccessful, we retain your CV, application, and interview notes for 6 months from notification to inform you of future vacancies, unless you request deletion earlier. We may retain data longer for legal obligations or claims, though this is rare.
Your Rights
You have the following rights regarding your Personal Data:
- Access your data and information about our processing
- Rectify incorrect or incomplete data
- Withdraw consent for specific processing
- Object to processing based on legitimate interests
- Restrict processing, request a machine-readable copy, or request erasure in certain circumstances
- Challenge automated decision-making with significant effects
To exercise these rights, contact our Data Protection Manager at dpo@sensationaltutors.co.uk. No fee is required, but we may charge or refuse clearly unfounded or excessive requests.
If concerned about our data handling, contact the ICO at https://ico.org.uk/make-a-complaint/ or 0303 123 1113.
Contact
For data protection questions or concerns, email our Data Protection Manager at dpo@sensationaltutors.co.uk.
